✍️Contracts
Protect your business and clients with standard or custom contracts and activity logs.
Contract Overview
Find all your contracts and create a new contract under the Contract tab. Here, you'll see a list of your contracts. The list shows the title of the contract, the project as well as the client the contract was created for. You'll also find the date the contract was created and the status of the contract. The status can be draft, sent, signed, and archived. By clicking on the three dots under actions you can edit, resend, download, duplicate, archive or delete the contract. You can also download the audit log, which will show you all changes that were made to the contract.
You can filter your list of contracts by client, project, and status.
To create a new contract, click the "New Contract" button. You'll see a contract notice, explaining that the contract is for general purposes only and not a substitute for the advice of an attorney. Log into your Kosmo account to review the complete notice. After clicking "I acknowledge the contract is for general information purposes only" you'll be asked to enter a contract title. Choosing a client and project is optional but helps to auto-populate certain information in the contract. Now you have the option to create a standard contract or a custom contract.
How to Create a Standard Contract
After clicking the "New Contract" button and choosing the "Standard Contract" option, you'll be guided through the 4 steps of finishing the contract. All editable information is highlighted in blue on the contract.
First, you'll be asked to enter client info, like company name, contact name, contact title, address, city, state, zip code, and if you'd like to show the country. Only the company and contact name are required fields. If you already entered this information into your client details, the information will be filled out automatically. As you enter the information on the right, you'll see the contract update automatically on the left.
Next, enter your deliverables. What exactly are you hired to do?
In step 3, you'll be asked to enter the start date and end date of the work. Also, enter the location to indicate based on which state's or country's law the work is based.
Click the "Save" button at any point to save the contract as a draft.
Finally, provide some more information regarding the project payment terms. What's the payment type for this project; fixed, hourly, daily, weekly, monthly, or a per word rate? Enter the rate amount and choose the currency. Let the client know if you require a deposit and the amount. You can also choose whether or not the client covers all expenses relating to this project. Let the client know how much time you allow for payment of invoices and deposits, for example, 30 or 60 days. Decide if you'll apply a late fee if the client doesn't pay on time and the percentage amount per month for the fee. You can also choose if you allow the client to ask for revisions and the hourly rate for the revision work. Click "Finalize" and review the contract one more time before clicking "Go to Signature".
Click the "Sign Now" button, enter your name, and click "Confirm Signature". Enter the recipient email and write the email message. You can "Send a Test Email to Yourself" to see what the client will receive or click on "Send Email".
You can save email messages under your settings, so you don't have to re-write the message every time you want to send a contract.
How to Create a Custom Contract
After clicking the "New Contract" button and choosing the "Custom Contract" option, you'll be asked to confirm contractor and client information. Choose if you and the client are an individual or company and enter the names and addresses. If you choose that you or your client is a company, you'll be asked for the company name and title. If you already filled out this information in your settings and client details, the fields will be populated automatically. Click "Continue".
You'll see the standard contract that can be completely edited. Use parts of the contract, delete sections that don't work for your business, add new segments, or paste your own contract. You can style the contract. For example, choose different fonts, headings, colors and link out to external URLs.
Once you're happy with the contract, click "Sign Now". Click "Send a Test Email To Yourself" or "Send Email" if you want to send the contract right away to your client.
After Sending a Contract
Once you sent a contract, your client will receive an email to view the contract. The contract will open in a new window and the client can review it and download the contract as a PDF. At the bottom of the PDF, the client is asked to "Sign Now". After the client signs, the contract will show both your and the client's signature and the contract cannot be edited anymore.
You'll receive an email notification to let you know that the client signed the contract. A little notification in the dashboard will also update you that a contract was signed. You can view the signed contract in your account and download it as a PDF.
As the last step, the client and you will receive an email with an attachment of the contract PDF, as well as the contract log PDF. The contract log shows the activity log of the contract, meaning when it was created, and sent, what was modified after the initial creation and when the contract was viewed, signed, and completed.
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